{"id":6402,"date":"2026-10-12T13:02:52","date_gmt":"2026-10-12T11:02:52","guid":{"rendered":"https:\/\/eu.klytic.com\/documents-several-companies\/"},"modified":"2026-10-12T13:33:13","modified_gmt":"2026-10-12T11:33:13","slug":"documents-several-companies","status":"publish","type":"page","link":"https:\/\/eu.klytic.com\/en\/documents-several-companies\/","title":{"rendered":"Several companies in Klytic Docs"},"content":{"rendered":"\t\t<div data-elementor-type=\"wp-page\" data-elementor-id=\"6402\" class=\"elementor elementor-6402 elementor-6272\" data-elementor-post-type=\"page\">\n\t\t\t\t<div class=\"elementor-element elementor-element-0d1888f e-con-full kly-g e-flex e-con e-parent\" data-id=\"0d1888f\" data-element_type=\"container\" data-e-type=\"container\" data-settings=\"{&quot;ekit_has_onepagescroll_dot&quot;:&quot;yes&quot;}\">\n\t\t<div class=\"elementor-element elementor-element-42456fa e-con-full kly-g-hero e-flex e-con e-parent\" data-id=\"42456fa\" data-element_type=\"container\" data-e-type=\"container\" data-settings=\"{&quot;ekit_has_onepagescroll_dot&quot;:&quot;yes&quot;}\">\n\t\t<div class=\"elementor-element elementor-element-a926bbe e-con-full kly-g-hero-in e-flex e-con e-parent\" data-id=\"a926bbe\" data-element_type=\"container\" data-e-type=\"container\" data-settings=\"{&quot;ekit_has_onepagescroll_dot&quot;:&quot;yes&quot;}\">\n\t\t\t\t<div class=\"elementor-element elementor-element-80ad088 elementor-widget elementor-widget-text-editor\" data-id=\"80ad088\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<p class=\"kly-g-crumb\"><a href=\"\/en\/\">Home<\/a><span>\u203a<\/span><a href=\"\/en\/guides\/\">Guides<\/a><span>\u203a<\/span><a href=\"\/en\/guides\/documents-document-management\/\">Documents &amp; document management<\/a><\/p><p class=\"kly-g-pill\" style=\"--pill:#2dd4bf\">Documents &amp; document management \u00b7 Use Klytic Docs<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-c409d08 elementor-widget elementor-widget-heading\" data-id=\"c409d08\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"heading.default\">\n\t\t\t\t\t<h1 class=\"elementor-heading-title elementor-size-default\">Several companies in Klytic Docs<\/h1>\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-13df0dc elementor-widget elementor-widget-text-editor\" data-id=\"13df0dc\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<p class=\"kly-g-lead\">There are two setups. If each company must be isolated to the point that no shared administrator can see the other, you need one Klytic Docs instance per company. If there is trust across the group, a single instance is enough, with one group and team folders per company.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-501b558 elementor-widget elementor-widget-text-editor\" data-id=\"501b558\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<p class=\"kly-g-meta\"><span>Updated <b>October 2026<\/b><\/span><span><b>6 min<\/b><\/span><span>How-to Klytic Docs<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-179ccb5 e-con-full kly-g-body e-flex e-con e-parent\" data-id=\"179ccb5\" data-element_type=\"container\" data-e-type=\"container\" data-settings=\"{&quot;ekit_has_onepagescroll_dot&quot;:&quot;yes&quot;}\">\n\t\t<div class=\"elementor-element elementor-element-843163b e-con-full kly-g-article e-flex e-con e-parent\" data-id=\"843163b\" data-element_type=\"container\" data-e-type=\"container\" data-settings=\"{&quot;ekit_has_onepagescroll_dot&quot;:&quot;yes&quot;}\">\n\t\t\t\t<div class=\"elementor-element elementor-element-d5499ce elementor-widget elementor-widget-text-editor\" data-id=\"d5499ce\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<h2>The question to settle first<\/h2><p>Before folders and groups, ask this question: <strong>is one and the same person allowed to administer the documents of every company?<\/strong><\/p><p>An instance administrator creates accounts, groups and team folders. They can therefore, technically, grant themselves access to any folder. In a shared instance, the separation between companies depends on the settings they configure, not on a barrier they cannot cross.<\/p><ul><li>If the answer is yes (holding company and subsidiaries managed by the same team, established trust): a single instance, with separate scopes.<\/li><li>If the answer is no (companies with different shareholders, an entity that must be saleable, professional secrecy specific to one business): one instance per company.<\/li><\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-42a953a elementor-widget elementor-widget-text-editor\" data-id=\"42a953a\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<h2>Setup 1: one instance per company<\/h2><p>This is strong isolation. Klytic Docs always runs on a dedicated instance: whatever the hosting mode, your files never sit alongside those of any other customer. The same principle applies between the companies of a group that want this barrier.<\/p><ul><li>Each instance has its own accounts, its own administrators and its own sharing rules.<\/li><li>Each instance encrypts its data with its own key, which is not shared with any other instance.<\/li><li>Each instance can be hosted according to the mode chosen for the company: Klytic cloud, dedicated server or the company&#8217;s own servers. The hosting zone is chosen according to the applicable jurisdiction, subject to service availability.<\/li><li>A sale or separation becomes simple: the company&#8217;s instance goes with it.<\/li><\/ul><p>Between two instances, exchanges go through sharing links, as with an external partner: <a href=\"\/en\/document-sharing-links\/\">Sharing links, partners and uploads<\/a>. Hosting choices are detailed on the <a href=\"\/en\/hosting-sovereignty\/\">Hosting and sovereignty<\/a> page.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-a421e28 elementor-widget elementor-widget-text-editor\" data-id=\"a421e28\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<h2>Setup 2: one instance, separate scopes<\/h2><p>A single instance is suitable when people trust each other and some folders are common to the group. Separation relies on groups and team folders:<\/p><ol><li><strong>One group per company<\/strong>, for example \u201cCompany A \u2013 staff\u201d and \u201cCompany B \u2013 staff\u201d, possibly subdivided by department.<\/li><li><strong>Team folders per company<\/strong>, open only to that company&#8217;s group.<\/li><li><strong>Group-wide shared folders<\/strong> (procedures, policies, templates), open to everyone as read-only.<\/li><li><strong>A sharing rule<\/strong>: the administrator can restrict internal sharing to members of each person&#8217;s groups. An employee of company A can then share only with colleagues in their groups.<\/li><li><strong>Delegation<\/strong>, if each company handles its own new hires: one group administrator per company creates and manages the accounts in their group, without access to the general settings.<\/li><\/ol><p>Details of rights by group and by folder are in <a href=\"\/en\/document-access-rights\/\">Controlling who sees which documents<\/a>.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-1159b49 elementor-widget elementor-widget-text-editor\" data-id=\"1159b49\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<h2>Comparing the two setups<\/h2><div class=\"kly-table\"><table><thead><tr><th>Criterion<\/th><th>One instance per company<\/th><th>One shared instance<\/th><\/tr><\/thead><tbody><tr><td>Shared administrator<\/td><td>No, unless explicitly chosen<\/td><td>Yes<\/td><\/tr><tr><td>Encryption key<\/td><td>One per company<\/td><td>One for the instance<\/td><\/tr><tr><td>Group-wide folders<\/td><td>Through sharing links<\/td><td>Team folders open to several groups<\/td><\/tr><tr><td>Person in two companies<\/td><td>One account in each instance<\/td><td>One account, two groups<\/td><\/tr><tr><td>Sale of a company<\/td><td>The instance goes with it<\/td><td>Folder extraction to organize<\/td><\/tr><\/tbody><\/table><\/div>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-9c0ac07 elementor-widget elementor-widget-text-editor\" data-id=\"9c0ac07\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<h2>A person working for two subsidiaries<\/h2><p>In a shared instance, they belong to both groups. They therefore see both scopes, each with its own rights. That is the expected behavior.<\/p><p>The risk is that they become the bridge: by moving or resharing a document from company A to company B. Three settings limit this:<\/p><ul><li>give them read-only access in the scope where they do not need to produce documents;<\/li><li>do not grant them the reshare right on sensitive folders;<\/li><li>set their external sharing rights separately, so that one company&#8217;s document is not sent by link in the other&#8217;s name.<\/li><\/ul><p>If this risk is not acceptable, it is a sign that the two companies belong in setup 1. The person then has an account in each instance, and each account sees only its own company.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-aa5d4de elementor-widget elementor-widget-text-editor\" data-id=\"aa5d4de\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<h2>Example: a group of three companies<\/h2><p>A holding company owns a trading company and a consulting firm bound by a duty of confidentiality to its clients. The holding company and the trading company share an instance: one group per company, separate team folders, a shared \u201cGroup \u2013 procedures\u201d folder. The consulting firm has its own instance, with its own administrator. The CFO, who works for all three, has an account in each instance.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-dead769 elementor-widget elementor-widget-text-editor\" data-id=\"dead769\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<h2>Changing setup later<\/h2><p>The hosting mode can change, for example from the Klytic cloud to a dedicated instance. Splitting a shared instance in two, or merging two, is a project to prepare with Klytic: inventory of folders, accounts and links, then migration. It is better to settle the question of the shared administrator from the start.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-0466883 elementor-widget elementor-widget-text-editor\" data-id=\"0466883\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<h2>Frequently asked questions<\/h2><h3>Is a shared instance enough for two subsidiaries?<\/h3><p>Yes, if a shared administrator is acceptable. The settings are in <a href=\"\/en\/document-access-rights\/\">Controlling who sees which documents<\/a>.<\/p><h3>How can I prevent an employee of company A from sharing with company B?<\/h3><p>By restricting internal sharing to members of their groups, and by setting up external links: <a href=\"\/en\/document-sharing-links\/\">Sharing links, partners and uploads<\/a>.<\/p><h3>Can each company be hosted in a different zone?<\/h3><p>With one instance per company, yes, subject to service availability. See <a href=\"\/en\/hosting-sovereignty\/\">Hosting and sovereignty<\/a>.<\/p><h3>Does the same question arise for email?<\/h3><p>Yes, it is covered in <a href=\"\/en\/shared-mailboxes-aliases-multiple-companies\/\">Shared mailboxes, aliases and multiple entities<\/a>.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-9be652e e-con-full kly-g-aside e-flex e-con e-parent\" data-id=\"9be652e\" data-element_type=\"container\" data-e-type=\"container\" data-settings=\"{&quot;ekit_has_onepagescroll_dot&quot;:&quot;yes&quot;}\">\n\t\t\t\t<div class=\"elementor-element elementor-element-1031a55 elementor-widget elementor-widget-html\" data-id=\"1031a55\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"html.default\">\n\t\t\t\t\t<nav class=\"kly-g-toc\" aria-label=\"On this page\"><p>On this page<\/p><ol><\/ol><\/nav>\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-5296d39 elementor-widget elementor-widget-text-editor\" data-id=\"5296d39\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<div class=\"kly-g-cta\"><h3>Organizing a group&#039;s documents?<\/h3><p>Tell us about your companies and their constraints: we will propose the right setup and a quote.<\/p><p><a class=\"kly-g-btn\" href=\"\/en\/contact\/\">Talk to an advisor \u2192<\/a><\/p><p style=\"margin:0\"><a class=\"kly-g-btn ghost\" href=\"\/en\/hosting-sovereignty\/\">Hosting and sovereignty<\/a><\/p><\/div>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-718be37 e-con-full kly-g-related e-flex e-con e-parent\" data-id=\"718be37\" data-element_type=\"container\" data-e-type=\"container\" data-settings=\"{&quot;ekit_has_onepagescroll_dot&quot;:&quot;yes&quot;}\">\n\t\t\t\t<div class=\"elementor-element elementor-element-12fddd0 elementor-widget elementor-widget-text-editor\" data-id=\"12fddd0\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;ekit_we_effect_on&quot;:&quot;none&quot;}\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<h2>Further reading<\/h2><div class=\"kly-g-grid\"><a class=\"kly-g-card\" href=\"\/en\/document-access-rights\/\" style=\"--cat:#0d9488\"><span class=\"c\">Use \u00b7 Documents &amp; document management<\/span><span class=\"t\">Controlling who sees which documents<\/span><span class=\"q\">In Klytic Docs, access is set by account, by group and by team folder. Who administers, which rights to grant, how to review access.<\/span><span class=\"m\"><span>6 min read<\/span><b>Read \u2192<\/b><\/span><\/a><a class=\"kly-g-card\" href=\"\/en\/document-sharing-links\/\" style=\"--cat:#0d9488\"><span class=\"c\">Use \u00b7 Documents &amp; document management<\/span><span class=\"t\">Sharing links, partners and uploads<\/span><span class=\"q\">Share internally, send a protected link outside, work with a partner and avoid accidental sharing in Klytic Docs.<\/span><span class=\"m\"><span>7 min read<\/span><b>Read \u2192<\/b><\/span><\/a><a class=\"kly-g-card\" href=\"\/en\/shared-mailboxes-aliases-multiple-companies\/\" style=\"--cat:#2563eb\"><span class=\"c\">Use \u00b7 Email<\/span><span class=\"t\">Shared mailboxes, aliases, domains and administrators<\/span><span class=\"q\">Aliases, distribution lists, shared mailboxes with delegation and multiple domains in Klytic Mail: who creates what, and how to separate two companies.<\/span><span class=\"m\"><span>5 min read<\/span><b>Read \u2192<\/b><\/span><\/a><\/div>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-539316dd e-con e-atomic-element e-div-block-base e-default-div e-c9fd865-4a50 \" data-id=\"539316dd\" data-element_type=\"e-div-block\" data-e-type=\"e-div-block\" data-interaction-id=\"539316dd\" data-e-type=\"e-div-block\" data-id=\"539316dd\">\n    <div class=\"elementor-element elementor-element-4f79afcb e-con e-atomic-element e-div-block-base e-default-div e-4fa9fe-ce86 \" data-id=\"4f79afcb\" data-element_type=\"e-div-block\" data-e-type=\"e-div-block\" data-interaction-id=\"4f79afcb\" data-e-type=\"e-div-block\" data-id=\"4f79afcb\">\n    \t\t\t<p class=\"e-4dcf5c70-2ec7 e-paragraph-base e-default-p\" data-interaction-id=\"330a7a35\" data-e-type=\"widget\" data-id=\"330a7a35\">Welcome offer<\/p>\n\t\t\t\t\t<h2 data-interaction-id=\"56f1f7d5\" class=\"e-347faa43-4e20 e-heading-base e-default-h2\" data-e-type=\"widget\" data-id=\"56f1f7d5\">30-day free trial, assisted migration<\/h2>\n\t\t\t\t\t<p class=\"e-7f6310da-1caa e-paragraph-base e-default-p\" data-interaction-id=\"2ce27288\" data-e-type=\"widget\" data-id=\"2ce27288\">No-commitment trial offer. An advisor will call you back to understand your needs and prepare your Klytic space.<\/p>\n\t\t<div class=\"elementor-element elementor-element-35ea29a1 e-con e-atomic-element e-div-block-base e-default-div e-1cd48b22-e6da \" data-id=\"35ea29a1\" data-element_type=\"e-div-block\" data-e-type=\"e-div-block\" data-interaction-id=\"35ea29a1\" data-e-type=\"e-div-block\" data-id=\"35ea29a1\">\n    \t\t\t<a href=\"https:\/\/eu.klytic.com\/en\/30-day-free-trial\/\" target=\"_self\" class=\"e-4a7886e3-652d e-button-base e-default-a\" data-interaction-id=\"19bfa8f1\" data-e-type=\"widget\" data-id=\"19bfa8f1\">\n\t\ud83d\ude80 Start free trial\n<\/a>\n\t\t\t\t\t<a href=\"https:\/\/eu.klytic.com\/en\/pricing\/\" target=\"_self\" class=\"e-137e863d-dd0d e-button-base e-default-a\" data-interaction-id=\"326d82ab\" data-e-type=\"widget\" data-id=\"326d82ab\">\n\tSee pricing\n<\/a>\n\t\t\n<\/div>\n\n<\/div>\n\n<\/div>\n\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"elementor_header_footer","meta":{"_seopress_titles_title":"Several companies or subsidiaries in Klytic Docs | Klytic","_seopress_titles_desc":"Isolating the documents of several companies or subsidiaries in Klytic Docs: one instance per entity or groups and team folders, multi-subsidiary staff.","_seopress_robots_index":"","_seopress_robots_follow":"","_seopress_robots_imageindex":"","_seopress_robots_snippet":"","_seopress_robots_primary_cat":"","_seopress_robots_breadcrumbs":"","_seopress_robots_freeze_modified_date":"","_seopress_robots_custom_modified_date":"","_seopress_robots_canonical":"","_seopress_social_fb_title":"Several companies or subsidiaries in Klytic Docs | Klytic","_seopress_social_fb_desc":"Isolating the documents of several companies or subsidiaries in Klytic Docs: one instance per entity or groups and team folders, multi-subsidiary staff.","_seopress_social_fb_img":"","_seopress_social_fb_img_attachment_id":0,"_seopress_social_fb_img_width":0,"_seopress_social_fb_img_height":0,"_seopress_social_twitter_title":"Several companies or subsidiaries in Klytic Docs | Klytic","_seopress_social_twitter_desc":"Isolating the documents of several companies or subsidiaries in Klytic Docs: one instance per entity or groups and team folders, multi-subsidiary staff.","_seopress_social_twitter_img":"","_seopress_social_twitter_img_attachment_id":0,"_seopress_social_twitter_img_width":0,"_seopress_social_twitter_img_height":0,"_seopress_redirections_value":"","_seopress_redirections_enabled":"","_seopress_redirections_enabled_regex":"","_seopress_redirections_logged_status":"","_seopress_redirections_param":"","_seopress_redirections_type":0,"_seopress_analysis_target_kw":"","_seopress_news_disabled":"","_seopress_video_disabled":"","_seopress_video":[],"_seopress_pro_schemas_manual":[],"_seopress_pro_rich_snippets_disable_all":"","_seopress_pro_rich_snippets_disable":[],"_seopress_pro_schemas":[],"footnotes":""},"class_list":["post-6402","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/eu.klytic.com\/en\/wp-json\/wp\/v2\/pages\/6402","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/eu.klytic.com\/en\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/eu.klytic.com\/en\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/eu.klytic.com\/en\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/eu.klytic.com\/en\/wp-json\/wp\/v2\/comments?post=6402"}],"version-history":[{"count":0,"href":"https:\/\/eu.klytic.com\/en\/wp-json\/wp\/v2\/pages\/6402\/revisions"}],"wp:attachment":[{"href":"https:\/\/eu.klytic.com\/en\/wp-json\/wp\/v2\/media?parent=6402"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}